TIP: As a best practice, we recommend admins create guidelines for how teachers should name and categorize their classes. This simplifies the process of assigning common assessments and reporting.
As the number of teachers using Edulastic in a district grows, a naming convention and consistent categorization is important to keep courses, subjects and grade levels organized. This is particularly important when a district or school admin is assigning a common assessment to many classes which have been created by the teachers. If classes are named and tagged differently by each teacher, it becomes an inefficient use of time when the admin must hunt through courses and subjects to find the right classes for an assignment.
To add insult to injury, when pulling reports, often it appears that some classes are missing, when actually, they are recorded in a different category.
To avoid this, admins at a district level can communicate district wide guidelines for setting up classes. This should include consideration for the name of the class, the subject and standards.
It may seem pretty obvious, but when teachers are setting up their classes using the Manage Class tab, a teacher encounters several options and may not know how to proceed. Here are some guidelines.
NO: Bumblebees, Red Group, Period 2
*In this case, unless the admin has a legend for which classes belong to which teacher it can be unclear... are Bumblebees a math group? which grade? which teacher? Remembering that an admin is picking names and courses from a pick list when assigning, the more informative the name, the better.
YES: Some examples of effective naming conventions for a class are:
- Teacher-Period-Subject (e.g. Pechal-P5-Math)
- Teacher-Subject -Grade (e.g. Jones ELA 3)
Subject and Standards
It is also important to communicate with teachers and admins which subject and standards to select when setting up the class. For example, determine if teachers should choose common core standards or state standards. Many states use both so often a teacher without clear direction will select "Other" for the subject, and for standards may choose "Other" again, or their state standards, or even common core.
To play out this scenario, if an admin is assigning a Math Quarterly to 6th grade, the admin has to search on Math, Math 6, the State Math (such as Tennesse or Ohio), and Other to find all of the classes that should receive the assignment.
If your district does not have a consistent set of guidelines, teachers can easily edit their classes to conform. Here are the steps.
1) From Dashboard select Manage Class. Note on this dashboard, a naming convention is followed for all but one class: Geometry. We will fix this.
2) Click on the class name to be updated.
3) Select Edit Class.
4) Modify the fields to reflect the new Naming Conventions, subject and standards. The information populated in these fields will automatically populate the Course field. When finished select Update Class in the top right corner.
When the admin assigns a common assessment, admin can search by Grade-Subject for all classes. A clear and informative name reduces confusion.